For the better part of 21 years I’ve been in either ownership or management. Something big I’ve learned along the way s when you have a problem or issue, it’s better to address the issue by asking questions versus making statements.

For example, let’s say you have a problem with dishes being broken on an evening shift and you’ve narrowed the list of possibilities down to one or two people that always work the evening shift in the dishroom.
Fear one on one
You could call the employees in the office one at a time and rant about how you don’t want any more dishes broken and how most of them are happening on their shift. For a first meeting on the subject this is ill-advised and seldom works. As the boss you become the bad guy and on the outside chance you are fingering the wrong person, you could demotivate a good worker.
Group shame
Holding a dishwasher meeting and telling every dishwasher that there are too many dishes being broken on the evening shift won’t matter to employees who work in the morning or afternoon. This strategy is too random. You’re hoping that the person(s) breaking too many dishes will hear the message, while being negative to the rest of the group. Don’t do this.
Group participation
If you hold a general meeting and want to bring up the subject of broken dishes then show the dishwashers numbers. Here is how many dishes we bought last quarter in the business, any guesses how much this cost? Then offer a prize of some sort for the answer closest. Make this is a regular theme at these meetings so that the dishwashers begin to understand the cost of each dish. I’ve had some success gluing each dish to a board in the dishroom above where the dishes come out and writing in green marker the cost of each dish.
Follow the leader
In every group of employees I’ve ever managed there is at least one leader, even if not designated with an official title. And sometimes the leader with the title isn’t the real leader. You could approach the leader of the evening dish crew and ask for their help: “we are noticing an increase in the amount of dishes being broken and would like your help in finding ways we can reduce the number of dishes broken. We’d like to pass along some of this savings to you. Would you be interested in this arrangement?”
What if the leader is the one breaking the dishes? S/he will be less likely to want to break into their bonus and the dish breakage in the evening will be less likely to happen. If the amount of dishes broken increases, you can return to the leader and have a different conversation that focuses on how the employee thinks the dish breakage should impact the dishroom: “since getting your help in this issue, even more dishes appear to be broken, what do you recommend we do to put this back on a positive track?”
The rat out
The situation you want to work toward is having the employees, peers, managing each other. When a dish breaks, you want the other dishwashers to put pressure on their co-workers, not you. But what if the leader(s) come back to you and finger specific dishwashers which are breaking dishes? Time to have a meeting with the leader and the employee and encourage the leader to ask questions. Let’s say the employee’s name is John: “Hi John, thanks for meeting with us. We’re having a problem with an unusual amount of dishes being broken in the dishroom. Do you have any ideas how we could improve the situation?”
As the manager, you’re there for support of the dishroom leader, encouraging, mentoring for how to deal positively with the problem. I’ve seen this situation turn negative where the leader fingers the one breaking the dishes and that allows you as the manager to step in and correct the leader, that it’s better to ask questions instead of use accusing statements (periods). It’s important that in advance you talk to the leader privately that you want the issue to be brought up using questions and not statements so if you do have to jump in, the leader isn’t demoralized.
Sometimes the person responsible will admit to you that they have some sort of problem breaking dishes. That’s when you’ve struck gold and can begin to work with them on improving the situation. You want the employee to admit they’ve made a mistake and seek guidance for how they can fix the problem. You can’t mold stone, but can work with putty.
Varying management styles based on individuals
Some employees won’t like or respond to the question approach. They’d rather have you call them into the office and lay the facts on the line. You can still do this in a way that asks questions: “You appear to be one of the people breaking more dishes than others, can you shed any light on how we can either change this perception or reality?”
People are different and to manage everybody with one style is flawed. Some people you can’t raise your voice at ever, other people won’t think you’re serious unless you raise your voice. One rule of thumb in effective management that doesn’t change is we all appreciate questions more than statements. So the next time you have to work through a problem with one or more employees remember to try and frame the initial process as a series of questions rather than statements.
Punitive actions, maybe
Eventually, and there should be a timeline in mind, you might have to move to a progressive punitive phase (write-up, termination), but first start with a discussion and try to fix things by Q&A and getting participation in the solution. Human beings respond better to being part of fixing things than being the subject of an inquisition or interrogation.
Applying this to your business
This doesn’t only work with dishwashers in a restaurant, it’s applicable to managing people in other industries. Let’s say you are the leader in a group of bloggers. I’m in one of them now. See if you can apply the leader among peers suggestions above to your group.
The tech space is boring me a bit lately, including CES which didn’t come out with anything that exciting from what I’ve seen so far, so I’m going to share some other tips. If you have some good tips to share about working with and managing other people, please leave them in the comments below and let’s discuss.